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Illness and Medicines

The full Managing Illness and Medicines Policy can be found on our policies page


This Policy adheres to Government guidance and recommendations from the following publications -

Supporting pupils with medical conditions at school.  Ref DFE-003393 2014. 

Published 1st September 2014.  Last updated 16 August 2017.

First aid in Schools.  Ref DFEE-20025-2000.

Published 15th August 2000.  Last updated 12th February 2014.

The policy will be reviewed annually by Cambourne Village College school nurse who will liaise with the Health and Safety Disability leads.

There are regulations regarding medicines in a school setting.  By law, parents must give written consent for their child to carry their own medication and to be given medication.  Only certain medication for conditions such as allergy- causing anaphylaxis, asthma, and diabetes, will be allowed to be carried by pupils whilst in school.  For other recognised and diagnosed medical conditions, there is provision to store and dispense to the pupil when necessary following correct written consent.

Unless it is deemed essential for their condition, pupils are not allowed to carry their own medication.

All relevant consent forms must be completed by the parent/ carer.  It is the parent/ carers responsibility to ensure that medication is handed to the main office/ or direct to school nurse.  Medication should be in date, original packaging, and clearly labelled with student’s name.

It is NOT the school’s responsibility to notify parents if medication is out of date.

There is no legal duty requiring school staff to administer medication.  This is a voluntary role.  If teaching staff/ support staff wish to administer medication they must have appropriate training and guidance and follow the school policy on administering medicines. 

Anaphylaxis medication - Parents should supply a clear plastic box clearly labelled with the child’s name on all sides. Individual protocols and a recent photograph of the pupil should be included in the box along with their medication. Parents/carers of pupils with anaphylaxis medication should make a note of expiry dates to ensure medication is renewed when necessary. It is the parent’s responsibility to ensure medication is in date.

Supporting Pupils with Medical Needs

Cambourne Village College believes in promoting equal opportunities for all pupils in every aspect of school life.  The school will assess each individual pupil’s needs, as young people vary in their ability to cope with health inequalities or a particular medical condition.  Parents/ carers have a responsibility for their child’s health and should provide the school with information about their child’s medical condition. 

There are disabled toilets throughout the school.  There is a lift at the school entrance and lift keys are available when required, such as wheelchair usage.


Medicines should only be taken at school when essential: that is where it would be detrimental to a child’s health if the medicine were not administered during the school day.  We would encourage parents to ask the prescriber to consider the use of medicines that only need to be taken outside of school.  If medication were required three times a day, it could be taken before school, after school and before bedtime therefore removing the need to bring medicines into school.

Consent forms

Parents / carers should complete Form 1 for medication that has been prescribed by the doctor or for analgesics bought over the counter.  School nurse/ first aider can administer the medication to the student in the medical room.

Form 3 requires completion if a parent/carer wish for their child to be allowed to carry their own medication at school.  Medicines should always be provided in the original container or box as dispensed by pharmacist or on purchase from shop. 

No child will be given medicines without their parent/ carers written consent.


If a pupil is unwell, they should not be in school.  Please do not send your child to school if he or she is ill.  Any pupil who vomits and or has diarrhoea will be sent home.  Pupils who have vomited and or had diarrhoea within the last 48hours should not be sent to school.  If your child has had diarrhoea or vomiting your child must not return to school until 48hours from last episode. Parents/ carers should contact the pupil absence line or send an email to, to inform the school if their child is going to be off school due to illness.

If your child becomes unwell/injured whilst at school

If your child becomes unwell or is injured whilst at school, they should inform their teacher.  The teacher will send them to the medical room to be assessed by the school nurse / first aider.  If medical room is closed, the student will access first aid from main reception.  Pupils will always be examined and assessed by the school nurse/ first aider and appropriate triage of symptoms given.  If it is deemed that a pupil needs to go home, then a parent/carer will be contacted and asked to collect their child.  Parent/ carers should ensure contact details are current and that they have arrangements in place for their child to be collected from school should the need arise.  A responsible adult must collect them.  A student is generally not allowed to walk, cycle home alone.  The school nurse/ first aider will email staff to inform them that the student has gone home.

Accidents and Emergencies

If a pupil has an accident at school, they will be examined by the school nurse/ first aider.  The school nurse/ first aider will follow guidance and training received on their First Aid Course and take appropriate action.  If there are concerns about the injury, parents will be contacted and asked to refer the child to the GP or Accident Department at the local hospital.  If a parent/ carer cannot be contacted and it is felt the pupil requires immediate medical attention, then an ambulance will be called.  If a parent/ carer cannot be contacted, then an appropriate staff member will accompany the pupil in the ambulance and remain with the child until a parent/ carer arrives.  Staff will notify parents/ carer as soon as reasonably possible about the incident.  If a staff member accompanies a pupil to hospital in an ambulance, they should take a printout with the pupils’ details and contact numbers with them.

School Trips / Visits

The school follows all procedures as set out in the County School Visits guidance.  The rules on administration of medicine are concordant with those above.

The school visits policy can be viewed on the school website.

PE and Activities

Most students with medical conditions can participate in physical activities and extra – curricular sport.  Some students may need to take precautionary measures before or during exercise and may need immediate access to their medicines such as Asthma Inhalers.  Staff and pupils should make sure such medication is accessible.  If it is not possible for the pupil to carry their own inhaler themselves, they should make sure it is given to the staff member in charge of the sport or activity.  This should be labelled clearly with the pupil’s name, to avoid any confusion, as there may be many inhalers handed in.  Parents have a responsibility to name medication clearly.  Staff cannot be held responsible if unable to give medication because it is not correctly named.


Toilet use

We encourage all pupils to access the toilets at break and lunch so that their education isn’t impacted as much as possible.  If a pupil does need the toilet they should raise this with their teacher.  The teacher will use their discretion at this point.  If a pupil does need to use the toilet more frequently for a medical reason please raise this with their Year team or School Nurse Julie Barker.On site we have a number of sanitary items that any pupil can access either for emergency use or more regularly.  For more information about this please contact Julie Barker.


Reviewed May 2020 by Julie Barker (School Nurse, Cambourne Village College)